Changing the residence address in the Population Register

The registration of a new residential address in the population register based on the notice of residence submitted by the person.

A person submits a notice of residence upon moving to a new place or changing the place of residence inside Estonia, upon moving abroad or moving back from abroad within 30 days.

A family and people who have moved to one address may submit one joint notice of residence.

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The notice of residence can be submitted to the city district of the place of residence (please choose the suitable application type below):

  • by visiting the office;
  • by sending it via mail and adding a copy of the page with personal details from the personal identification document;
  • by sending a digitally signed application via e-mail;
  • or by using the population register’s e-service in the information gateway Eesti.ee (you shall require an ID-card, ID-card reader and ID-card PIN-codes). All grown-ups (except wards) on the notice of residence must sign the notice of residence.

Upon leaving Estonia, a person can submit his/her data regarding a place of residence abroad to a town or rural municipality government located in Estonia via a notice of residence. If a person already lives abroad, he/she can submit an application for changing his/her permanent place of residence to the honorary consul or foreign mission of Estonia or, if there is none, to the Ministry of Foreign Affairs which in turn shall forward the respective data to be entered into the population register.

Data to be submitted A notice of residence shall include the address details of one place of residence. People living together may submit a joint notice of residence, the notice should definitely also include the details of under-aged children. A signature on the notice of residence shall confirm the validity of the details of place of residence to be entered into the population register. A place of residence in the notice of residence shall be an address of a room which must be a residential building or apartment (residential space) used for permanent residence, except: a person applies entering such an address of building that he/she owns or which is being built and owned by him/her as the place of residence for him/her and people living with him/her into the population register or a person proves that a room, which is not a residential space, is used as a residence. If you wish, you may submit the details of your means of communication in addition to the notice of residence, such as e-mail address, mail box number, phone number, number of another means of communication or an address of another room in case you are living for an extended period of time or every once in a while in another place or if your place of residence listing only includes a town, rural municipality, city district or rural municipality district.

Room owner If the person does not own the room listed in the notice of residence, a copy of a document evidencing the right to use the room must be added to the notice of residence (for instance, rental agreement) or the room owner’s permission (signature on the notice of residence or a consent as a separate document) in order to enter the details of this place of residence into the population register. In order to enter the address of such a room into the population register that belongs to common ownership, the applicant shall include the consent of all co-owners or their representatives to submit the notice of residence, except in case, the usage agreement between the room owners for using the common ownership does not state otherwise. In this case, a document proving the agreement between the co-owners shall be added to the notice of residence.

Consent of another parent who has custody The written consent of another parent with custody is required to register a place of residence for an under-aged child. The consent must also be submitted if the place of residence of an under-aged child is submitted from Estonia to abroad or other way round. The signed consent must be marked on the notice of residence or added to the notice of residence.

Map

1. Select the type of applying:

Find the Population Register services from the State Portal. Before you start to fill out and submit the notice of residence, read through the Abi (Help) section of the services.

Personal identification

Your identity will be identified when you log in to the State Portal.

Application reception confirmation

After you have successfully signed digitally the notice of residence, it will appear on our “desktop” and we will accept it for processing. Processing of the notice of residence - we enter it in the population register or reject it due to omissions. You will see it in the portal. You should look into the matter, if your address has not changed in the population register in the next 10 workdays. Internet users can check in the State Portal.

Result

Your address in the Population Register has been changed.

What to do when the result is unsatisfactory:

To achieve the desired result study the portal Abi (Help). We cannot provide any assistance with the operation of the portal. To rectify deficiencies that have appeared in the course of the processing of the notice of residence follow our instructions.

Fill in the form ”Notice of Residence” as instructed.

After you have completed the form “Notice of Residence”, sign it digitally.

Note! The notice of residence should be digitally signed by all adults marked in the notice of residence (both those presented as well as the owner(s) of the premises).

If you append any documents, such as a tenancy agreement, consent of owners, then scan these into a file and sign the file digitally. Choose grayscale and resolution up to 300 for the scanned image.

Personal identification

Sign it digitally. Instruction for signing.

What to do with the form

Send the digitally signed notice of residence with additional materials to pppsa@tallinnlv.ee

Application reception confirmation

The Population Register Act prescribes that only registry entry denials should be notified. To ensure a better communication we ask the notice of residence, sent by mail, to include a contact number or an e-mail address. You have reason to worry if within 10 workdays your address has not been changed in the Population Register. Internet users can check this from the State Portal.

Result

Your address in the Popuation Register has been changed.

What to do when the result is unsatisfactory:

To achieve the desired result follow our instructions.

For contact information, choose institution from the list:

1. Fill out the Notice of residence according to the guide.

Personal identification

Have an identity document with you.

What to do with the form

Come and give the notice of residence to our official or a customer service employee. You can find the address of the service provider closest and most convenient for you hereinbefore.

For contact information, choose institution from the list:

Result

Your address in the Population Register has been changed.

What to do when the result is unsatisfactory:

To achieve the desired result follow our instructions.

1. Fill out the form Notice of residence according to the guide.

Personal identification

Add a copy of the page with identity information of an identity document to the notice of residence.

What to do with the form

Send the notice of residence with necessary additional materials to the nearest service provider.

Application reception confirmation

The Population Register Act prescribes that only registry entry denials should be notified. To ensure a better communication we ask the notice of residence, sent by mail, to include a contact number or an e-mail address. You have reason to worry if within 10 workdays your address has not been changed in the Population Register. Internet users can check this from the State Portal.

Result

Your address in the Population Register has been changed.

What to do when the result is unsatisfactory:

To achieve the desired result follow our instructions.

For contact information, choose institution from the list: