Trade fair grant
The Tallinn Enterprise Department provides trade fair grants with the aim of supporting the participation of small- and medium-sized business and sole proprietors in trade fairs that take place in Estonia and are aimed at developing business contacts, finding new marketing channels, promoting sales and thereby supporting and stimulating the development of small enterprises in Tallinn.
The upper limit for the grants is € 1,000 for each applicant per calendar year.
The maximum grant rate is 50% of the eligible expenditures that have actually been made.
Up to € 900 (without VAT) of the expenditures for services provided and goods sold by one company are eligible per application.
These expenditures are eligible assuming that the costs have been incurred as the result of transactions between the applicant and a company, whereby the provision of the services by the latter is appropriate based on the annual report it has submitted to the Commercial Register.
Each applicant can receive grants for participating in only two trade fairs per calendar year.
NB! Eligible expenditures are those that have been incurred between the time that the applicant registers for the trade fair and the final report is submitted.
Expenditures that are incurred as the result of transactions between related parties are not eligible.
Grants will only be issued for participation in trade fairs in Estonia that are included in the list approved by the Tallinn City Enterprise Department (Trade fair calendar 2016 pdf)
The application must be submitted to the Enterprise Department at least 21 calendar days before the start of the trade fair. Applications submitted after the deadline will not be considered.
The businesses and sole proprietors that meet the following requirements can apply for trade fair grants:
- based on the Commercial Register, the applicant is registered in Tallinn;
- the applicant has operated for at least one financial year and has submitted at least one annual report to the Commercial Register;
- based on the latest annual report submitted to the Commercial Register, the average number of full-time employees is 20 or less; for applicants operating in the processing industry (section C of the 2008 Estonian Classification of Economic Activities, hereinafter EMTAK) 100 employees or less; and a turnover of €400,000 or less based on the last annual report submitted to the Commercial Register;
- the applicant has paid the state and local taxes and is not in arrears to the City of Tallinn. If the aforementioned arrears are staggered, the payments must have been made on schedule. The applicant must have properly complied with the requirements for submitting tax declarations that are prescribed in the Taxation Act and the tax laws;
- liquidation, reorganisation or bankruptcy proceedings have not be initiated in regard to the applicant and a bankruptcy order has not been issued;
- at least 51% of the shareholders and/or stockholders of the company are physical persons.
- in the applicant’s latest annual report submitted to the Commercial Register, the following fields of activity do not comprise more than 50% of the sales revenues:
1) agriculture, forestry and fishing (EMTAK 2008, section A);
2) manufacture of beverages, exc. manufacture of non-alcoholic beverages, mineral water and other bottled waters (EMTAK 2008, section C, sub-section 11, exc. sub-section 1107);
3) manufacture of tobacco products (EMTAK 2008, section C, sub-section 12);
4) wholesale and retail trade (EMTAK 2008, section G);
5) financial and insurance activities (EMTAK 2008, section K);
6) real estate activities (EMTAK 2008, section L);
7) legal activities and accounting (EMTAK 2008, section M, sub-section 69); activities of head offices, management consultancy (EMTAK 2008, section M, sub-section 70); market research and public opinion polls (EMTAK 2008, section M, sub-section 732);
8) gambling and betting activities (EMTAK 2008, section R, sub-section 92).
When allocating and paying grants, the Enterprise Department takes the following costs related to trade fair participation into account:
- the trade fair participation fee, assuming that the price quote or invoice has been issued to the applicant by the fair organiser and the applicant is paying the fair organiser;
- the rental cost for the booth, assuming that the price quote or invoice has been issued to the applicant by the fair organiser and the applicant is paying the fair organiser;
- the cost of designing and/or building the fair booth or booth area;
- the cost of renting and setting up an ATM;
- the cost of designing and printing informational and advertising materials (except for business cards).
The costs are eligible, assuming that they are the result of transactions between the applicant and a company whose main activity is the provision of the relevant service based on the latest annual report that it has submitted to the Commercial Register.
Applications will be accepted until 21 calendar days before the beginning of the trade fair.
A report regarding the trade fair participation must be submitted within 21 calendar days of the fair taking place.
The report’s mandatory attachments include:
- documents and/or copies (invoices and payment orders) proving that the eligible expenditures were made and paid for;
- photos that prove participation in the fair;
- samples of the informational and advertising materials (if printed materials were prepared for the fair).
The grant will be transferred to the bank account of the grant recipient within 21 calendar days of the report and mandatory attachments being checked and approved.
Tallinn City Enterprise Department
Vabaduse väljak 7
15199 Tallinn, ESTONIA
Phone + 372 640 4388
Fax +372 640 4208