Grant for internship instructors

Application round for grants for internship instructors is open.

Target group: undertakings, registered in Tallinn, with principal place of business in Tallinn.

Objective: to stimulate cooperation between universities, institutions of professional higher education, vocational education institutions and companies for organising high-quality traineeships and motivating companies to use experienced workers to instruct students.

The objective of the grants for internship instructors is to promote the organisation of knowledge-intensive high-quality internships in cooperation with educational institutions and companies, and to motivate companies to involve experienced workers in the instruction of students.

Grants for internship instructors are all classified as de minimis aid, which is allocated by the Tallinn City Enterprise Department according to the provisions of European Commission Regulation (EU) no.1407/2013 and §33 of the Competition Act. More information about de minimis aid is available on the Ministry of Finance website: https://www.rahandusministeerium.ee/et/riigiabi/vahese-tahtsusega-abi (EST)

https://www.rahandusministeerium.ee/en/objectivesactivities/state-aid/de-minimis-aid (ENG)

You can check on the remaining balance of your company’s de minimis aid at:

https://rar.fin.ee/rar/DMAremnantPage.action?regCode=&name=&method%3Ainput=Kontrolli+j%C3%A4%C3%A4ki+ (EST only)

 

 

 

  • Where to start

    Applying for the grants

    The grant application should be submitted through the Tallinn self-service environment for Grants to Non-profit Activities
    NB! After logging onto the self-service environment with your ID-card or Mobile-ID, please select Activity grants "Tegevustoetused" (not Project grants "Projektitoetused") from the upper menu bar.


    Companies that are registered in the Estonian Commercial Register using a Tallinn address, and meet the following important conditions can apply for grants:

    • The applicant has been in business for at least one financial year, and submitted at least one annual financial year report to the Commercial Register;
    • The applicant has at least one employee based on the last financial year report submitted to the Commercial Register;
    • The company has no tax arrears, incl. local tax arrears.

    Grants are provided for the instruction of trainees studying the following fields of study, based on Estonian higher education standards and vocational education standards:

    • Natural sciences, mathematics and statistics (all fields of study and curricula)
    • Information and communication technologies (all fields of study and curricula)
    • Technology, manufacturing and construction (all fields of study and curricula)
    • Humanities and Arts (only in the arts field)

    The distribution of the specialties by study fields and curricula is located in the curriculum register of the Estonian Education Information System

    https://enda.ehis.ee/avalik/avalik/oppekava/OppekavaOtsi.faces (EST only)


    Grants are given
    to the internship supervisor for the payment of additional work related to the supervision of the intern during the internship of €4 per one hour of supervision, incl. all taxes and payments to be paid or deducted from salaries.

    The volume and grant amount for the internship is calculated based on the number of internship hours agreed in the internship agreement.

    The maximum grant amount per applicant per calendar year is €3,000.

    The grant is awarded to cover 100% of the eligible costs.

    The application must be accompanied by the following mandatory supporting documents:

    • Internship agreement or other equivalent document concluded between the educational institution and the applicant (eg: written confirmation letter from the educational institution), which includes at least the following information:: information on the internship, information on the supervisor and intern involved in the the internship, the start and end dates of the internship period, number of instruction hours in astronomical hours
    • Internship plan
    • Documents proving the competence of the internship supervisor (CV and, if possible, diplomas, licenses, etc.)


    NB:
    The internship supervisor must have at least 3 years of professional experience or be a specialist with the appropriate qualifications, who has a full-time employment contract with the applicant

    NB: The application must be submitted at least one day before the start of the internship in the company. Subsequent applications will be rejected.

    The time of the internship in the company must be within the period agreed as the internship period between the educational institution and the applicant in the internship agreement.

    Result

    Processing of the application

    The first phase of the application process is the eligibility check eligibility of costs, eligibility of the application and the applicant), in the course of which deficiencies may be identified (eg the applicant is not eligible, the costs are not eligible, the applicant has tax debts, etc.). If the applicant is unable to eliminate the deficiencies or does not provide the requested additional information within the time limit, a decision to declare the application non-compliant will be made.

    The decision to declare the application compliant or non-compliant shall be made by a directive of the head of the Enterprise Department within 30 days of the receipt of the application. The decision will be sent to the applicant by e-mail via TTR's self-service environment.

    Payment of the grant
    Payment of the grant is based on a statement of expenditure submitted within 60 days after the internship, which is submitted through the TTR's self-service environment

    • The following supporting documents must be attached to the statement of expenditure:
    • documents proving the payment of eligible costs. Eligible costs must be proven by a salary statement from the supervisor, which includes information on the calculation of the full-time pay and the additional renumeration for internship supervision, and a payment order containing information on the transfer of the remuneration indicated in the salary statement and the supplement paid for the supervision of the internship to the internship supervisor;
    • a summary of the internship (internship report, a copy of the internship diary submitted to the educational institution or a summary submitted in another form), which includes information on the time, circumstances, results and volume of the internship (supervised lessons).

    Following the submission of a proper cost statement, the grant will be credited to the company's bank account within 21 days.

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