Issuing vital statistics certificates and certified copies of vital records

Due to the risk of the spread of the coronavirus (COVID-19) electronic communication should be used instead of direct contact.
Therefore, electronic communication must be used in vital statistics and population register proceedings.
OBLIGATION TO WEAR MASKS AND KEEP DISTANCE (2 + 2 rule) in the premises of the Tallinn Vital Statistics Department.

Due to the restrictions on keeping the distance, the possibilities for filling in the applications in the Tallinn vital statistics department are limited, please come with a pre-filled application, the form of which you can find in this site.
NB! The departement has the right not to allow people with obvious signs of illness into the building.

You can apply to have births, deaths and marriages certified by the Tallinn Vital Statistics Department if the event took place in Estonia after 1 July 1926. We also issue copies of vital records drawn up in vital statistics offices upon application.
For certified copies from the Tallinn or Nõmme vital statistics offices, please contact Tallinn City Archives.

For information on vital statistics events that occurred before 1 July 1926, please contact the National Archives.

Which duplicate certificates of births, deaths and marriages do we issue?

Certificates of births, deaths and marriages as well as other vital statistics events, such as divorces and changes of name.
Vital statistics certificates are issued to you if they pertain to you personally or to your underage child or a person in your guardianship.
Vital statistics certificates concerning the deceased are only issued in the event of the applicant's legitimate interest.
The applicant does not need to submit a paper certificate to the Estonian or local government if the vital statistics information pertaining to them (birth, death, marriage or divorce) has been entered in the population registry. State authorities and local government authorities and others who perform public duties must rely on the data entered in the population register and cannot request the submission of an extract on paper from the population register.

A duplicate vital statistics certificate can be issued in Estonian, English, German or French. We also issue multilingual extracts of vital records (CIEC) and multilingual standard forms.
If the vital statistics certificate is to be submitted to a foreign country, we recommend checking that country's requirements of the documents and their contents.

Certificates are issued on paper or in encrypted form (digitally).

 

If you wish to receive an encrypted (digital) certificate, you must be certain that you will be able to use it, as it will be in the form of a .pdf file bearing a public servant's digital signature. When printed out, it will not have the public servant's signature or stamp.

 

  • Vital statistics event certificates can be ordered through the e-population register at www.rahvastikuregister.ee (requests for certificates and data and ordering vital statistics event certificates).

    Provision of the service takes place according to the terms of use of the e-population register.

    Via the e-population register, you can order certificates for yourself, your underage children and those under your guardianship.

    The following repeat certificates can be ordered using the e-service: birth certificate; marriage certificate; certificate of divorce; and certificate of name change.

    Death certificates, certificates of sex change, certificates of ability to marry and certificates under legitimate interest cannot be ordered using the e-service.

    Personal identification

    Your identity is established when logging in to the state portal.

    What to do with the form

    If you need a repeat certificate on paper, you can choose the county centre local government (CC LG) from which you wish to obtain your certificate and the order will be sent to the corresponding establishment.

    For encrypted orders issued by e-mail, your application will be sent to a CC LG according to your place of residence. You will need PIN1 of your ID card to open the encrypted document (since encrypted documents cannot be opened using Mobile ID or Smart ID).

    Application reception confirmation

    The order you placed for the certificate will be visible in the ‘Desktop’ view of the e-population register in the ‘My applications’

    column. A detailed overview of the order is displayed by clicking on the application for the order of the corresponding certificate.

    Payment

    Payment of the state fee is included in the cost of the e-service (5 EUR for electronic certificates and 10 EUR for paper documents).

    Result

    You obtain the document you requested.

    What to do when the result is unsatisfactory:

    Follow the instructions in order to achieve the desired outcome.

    Vital Statistics Department

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      (09:00 - 13:00)     (14:00 - 17:30)

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    • Th

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    • 23.02.2021 VASTUVÕTT 13.00 -14.00, 24.02.2021 SULETUD. HEAD EESTI VABARIIGI AASTAPÄEVA!

  • Send us a digitally signed application in order for us to issue you with a vital statistics event certificate (Forms).

    What to do with the form

    Send the application to our e-mail address perekonnaseisuamet@tallinnlv.ee .

    Payment

    Use the button ‘View pricelist’.

    The state fee can be paid on site in cash or by card or in advance to the bank account of the Ministry of Finance:

    Swedbank

    EE932200221023778606

    SEB pank

    EE891010220034796011

    Luminor Bank

    EE701700017001577198

    LHV Pank

    EE777700771003813400

    Reference number

    10294002000011

    Payment details

    RL tõend

    Beneficiary

    Rahandusministeerium

    Result

    Your application will be granted without delay in a general queue. Be sure to monitor the notifications you receive in your e-mail inbox, because information about obtaining what you have applied for will be sent there as well.

    Vital Statistics Department

    • M

      (09:00 - 13:00)     (14:00 - 17:30)

    • Tu

          (13:00 - 17:00)

    • W

      (09:00 - 13:00)     (14:00 - 17:00)

    • Th

      (09:00 - 13:00)     (14:00 - 17:00)

    • F

      (09:00 - 13:00)

    • 23.02.2021 VASTUVÕTT 13.00 -14.00, 24.02.2021 SULETUD. HEAD EESTI VABARIIGI AASTAPÄEVA!

  • Reception of applications is based on a general queue.

    An application for issuing a vital statistics event certificate must be filled in on site. You can show up with an application you have already filled in if you wish to. The application form can be found under the ‘Forms’ column.

    If possible, we will issue the certificate to you while you wait, but within 30 working days at the absolute latest.

    If it is not possible for you to apply for the certificate yourself, this can be done by a person you have given authority to under a power of attorney. The power of attorney can be sent in advance to perekonnaseisuamet@tallinnlv.ee or by mail or presented on paper on site.

    Personal identification

    Have an identity document with you.

    What to do with the form

    Give the filled out form application form and your identity document to our official.

    Payment

    Use the button ‘View pricelist’.

    The state fee can be paid on site in cash or by card or in advance to the bank account of the Ministry of Finance:

    Swedbank

    EE932200221023778606

    SEB pank

    EE891010220034796011

    Luminor Bank

    EE701700017001577198

    LHV Pank

    EE777700771003813400

    Reference number

    10294002000011

    Payment details

    RL tõend

    Beneficiary

    Rahandusministeerium

    Result

    If possible, the certificate will be issued to you while you wait.

    What to do when the result is unsatisfactory:

    To achieve the desired result follow our instructions.

    Vital Statistics Department

    • M

      (09:00 - 13:00)     (14:00 - 17:30)

    • Tu

          (13:00 - 17:00)

    • W

      (09:00 - 13:00)     (14:00 - 17:00)

    • Th

      (09:00 - 13:00)     (14:00 - 17:00)

    • F

      (09:00 - 13:00)

    • 23.02.2021 VASTUVÕTT 13.00 -14.00, 24.02.2021 SULETUD. HEAD EESTI VABARIIGI AASTAPÄEVA!

  • Vital Statistics Department

    Name Unit Price empty
    Abielutõend, elaktrooniline - riigilõiv Tükk 5.00 € Pay
    Abielutõend, paberkandjal - riigilõiv Tükk 10.00 € Pay
    Perekonnaseisuakti kinnitatud ärakirja väljastamise eest elektrooniline Tükk 5.00 € Pay
    Perekonnaseisuakti kinnitatud ärakirja väljastamise eest paberkandjal Tükk 10.00 € Pay
    Surmatõend, elektrooniline - riigilõiv Tükk 5.00 € Pay
    Surmatõend, paberkabdjal - riigilõiv Tükk 10.00 € Pay
    Sünnitõend, elektrooniline - riigilõiv Tükk 5.00 € Pay
    Sünnitõend paberkandjal - riigilõiv Tükk 10.00 € Pay
    Tõend abielu lahutamise kohta - Brüsseli II määrus art.39 Tükk 10.00 € Pay
    Uue isikunime väljavõte, elaktrooniline - riigilõiv Tükk 5.00 € Pay
    Uue isikunime väljavõte paberkandjal - riigilõiv Tükk 10.00 € Pay
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