Issuing vital statistics certificates and certified copies of vital records
Which duplicate certificates of births, deaths and marriages do we issue?
- certificates of births,
- certificates of deaths,
- certificates og marriages,
- certificates of divorces,
- certificates of changes of name.
Vital statistics certificates are issued to you or to your underage child or a person in your guardianship.
A certificate of family event is also issued to the representative. The representative must prove his authority to represent.
Vital statistics certificates concerning the deceased are only issued in the event of the applicant's legitimate interest.
The applicant does not need to submit a paper certificate to the Estonian or local government if the vital statistics information pertaining to them (birth, death, marriage or divorce) has been entered in the population registry. State authorities or local government authorities checks your marital status data from the population register.
In which languages do we issue certificates?
- A duplicate vital statistics certificate (except for a name change certificate) can be issued in Estonian, English, German or French as desired.
- CIEC certificate - a document certifying birth, marriage or death can be issued as a multilingual extract. CIEC certificates are recognized by countries that have joined the convention without legalization or similar formal requirements and without translation. You can find the list of countries that have joined the convention here CIEC . In addition to Estonia, members of this convention are: Austria, Belgium, Bosnia and Herzegovina, Bulgaria, Spain, Netherlands, Croatia, Italy, Lithuania, Luxembourg, Macedonia, Moldova, Montenegro, Poland, Portugal, Romania, Spain, Germany, Serbia, Slovenia, Switzerland and Turkey.
- Multilingual standard form - a multilingual translation form is added to the Estonian birth, marriage or death certificate. A certificate can be used in the member states of the European Union.
Certificates are issued on paper or in encrypted form (digitally).
If you wish to receive an encrypted (digital) certificate, you must be certain that you will be able to use it, as it will be in the form of a .pdf file bearing a public servant's digital signature. When printed out, there is no official signature or stamp.
Where to start
Vital statistics event certificates can be ordered through the e-population register at www.rahvastikuregister.ee (certificates and extracts, ordering vital statistics event certificates).
Via the e-population register, you can order certificates for yourself, your underage children and those under your guardianship.
The following repeat certificates can be ordered using the e-service: birth certificate; marriage certificate; certificate of divorce; and certificate of name change.
Death certificates, certificates of sex change, certificates of ability to marry and certificates under legitimate interest cannot be ordered using the e-service.
Personal identification
Your identity is established when logging in to the state portal.
Application reception confirmation
The order you placed for the certificate will be visible in the ‘Desktop’ view of the e-population register in the ‘My applications’ column.
A detailed overview of the order is displayed by clicking on the application for the order of the corresponding certificate.
Payment
The state fee is paid when submitting an application on the portal of the population register.
Result
You obtain the document you requested.
When the result is unsatisfactory
Follow the instructions in order to achieve the desired outcome.
The technical user support of the e-population register: +372 612 4444 (Mon–Fri 8.15–17.00).
Where to start
Send us a digitally signed application in order for us to issue you with a vital statistics event certificate (Form).
What to do with the form
Send the application to our e-mail address [email protected] .
Payment
The state fee can be paid on site in cash or by card or in advance to the bank account of the Ministry of Finance or via a payment link, which you find in part "paid service price".
Swedbank |
EE932200221023778606 |
SEB pank |
EE891010220034796011 |
Luminor Bank |
EE701700017001577198 |
LHV Pank |
EE777700771003813400 |
Reference number |
10294002000011 |
Payment details |
RL tõend |
Beneficiary |
Rahandusministeerium |
Result
Your application will be granted without delay in a general queue. Be sure to monitor the notifications you receive in your e-mail inbox, because information about obtaining what you have applied for will be sent there as well.
Where to start
Reception of applications is based on a general queue.
An application for issuing a vital statistics event certificate must be filled in on site. You can show up with an application you have already filled in if you wish to. The application form can be found under the ‘Forms’ column.
If possible, we will issue the certificate to you while you wait, but within 30 working days at the absolute latest.
If it is not possible for you to apply for the certificate yourself, this can be done by a person you have given authority to under a power of attorney. The power of attorney can be sent in advance to [email protected] or by mail or presented on paper on site.
Personal identification
Have an identity document with you.
What to do with the form
Give the filled out form application form and your identity document to our official.
Payment
Use the button ‘View pricelist’.
The state fee can be paid on site in cash or by card or in advance to the bank account of the Ministry of Finance:
Swedbank |
EE932200221023778606 |
SEB pank |
EE891010220034796011 |
Luminor Bank |
EE701700017001577198 |
LHV Pank |
EE777700771003813400 |
Reference number |
10294002000011 |
Payment details |
RL tõend |
Beneficiary |
Rahandusministeerium |
Result
If possible, the certificate will be issued to you while you wait.
Vital Statistics Department
Liikumispuudega inimestele / Customers requiring disabled access / Для людей с ограниченными возможностями
23.02.2024 vastuvõtt on 09.00 - 12.00.
24.02.2024 oleme suletud.
Reception hours
Vital Statistics Department
Liikumispuudega inimestele / Customers requiring disabled access / Для людей с ограниченными возможностями
23.02.2024 vastuvõtt on 09.00 - 12.00.
24.02.2024 oleme suletud.