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Tallinn City Office

Tallinn City Office

 

Address Vabaduse väljak 7, 15199 Tallinn
General phone +372 640 4141
Email [email protected]
Registry code 75014920
City Secretary Priit Lello

Tallinna Linnakantselei hoone Vabaduse väljakul

 

The duty of the Tallinn City Office is, among other things:

 

  • to provide everything necessary for the work of the city government members, including organising administration
  • organise city legal matters, including representing the city in court, and ensure the lawfulness of city legislature
  • carry out Local Government Council, Parliament and European Union Parliament elections
  • ensure the functioning of the internal control system
  • organise the usage of city representation buildings
Service Office Contacts

The Service Office is located on the first floor of the Vabaduse väljak 7 building.
Phone +372 640 4141
Email [email protected]

Opening hours
Mon
08:15-18:00 
Tue, Wed, Thu 08:15-17:00 
Fri 08:15-14:00

Structure

The work of the City Office is directed by City Secretary Priit Lello. The Tallinn City Office consists of eight offices, two departments, two services and one administrative agency.

Office of the City Secretary
Mayor’s Office
Deputy Mayors’ offices
Office of Deputy Mayor Betina Beškina 
Office of Deputy Mayor Andrei Kante
Office of Deputy Mayor Madle Lippus
Office of Deputy Mayor Kaarel Oja
Office of Deputy Mayor Vladimir Svet 
Office of Deputy Mayor Tiit Terik 
Office of Deputy Mayor Joosep Vimm


City Legal Service

  • Claims Department
  • Legislative Drafting Department

City Internal Audit Service

  • Supervision Department
  • Legislative Proceedings Department
General Unit 

The City Office manages the use of the following representative buildings:
Raekoda
Jaan Poska House
Särgava Guest House
The Roosikrants Residence


Service & Administration Department

  • Administration
  • Section Service Section


Tallinn City Archive (administrative agency)

Services

Information about the services provided by the Tallinn City Office can be found in the service database.

Job advertisements and internship

Recent job offers in Tallinn. 
Information about internship positions can be found here.

Salary details

Salary details are disclosed on the Ministry of Finance website.

Public Procurements

Public procurements in the jurisdiction of the Tallinn City Office are published in the Public Procurements Register.
Legislations, useful information, frequently asked questions and user manuals of the public procurement register related to organising public procurements can be found on the Ministry of Finance website.

Tallinn Procurement Procedure

Archive 2007-2011

Antivirus software purchase (.doc) 
BNS news subscription for users of the Tallinn wide area network
Antivirus software purchase
Repair and maintenance of security and weak current systems
Ordering postal service for the 2012-2013 period
Purchase of computer sets
Residents’ satisfaction with Tallinn public services 2011
Study on people moving between Helsinki and Tallinn based on air travellers
Development and maintenance of local area networks
Drafting of a construction project for the relocation of communications located on the property of the new administrative building
Leasing of a minibus for use by the Tallinn City Office
Purchase of laptops
Public wireless data service
Renting and installation of voting booths
BNS news subscription for users of the Tallinn wide area network
Ordering media monitoring service (including BNS news) for users of the Tallinn wide area network
Antivirus software purchase
Residents’ satisfaction with Tallinn public services 2010
Purchasing software license upgrades for F-Secure Anti-Virus Security
Stenography software
Maintenance and development of local area networks (administrative agencies) 
Drafting of floor maps of the Tallinn City Administration’s new administrative building.rtf
Mapping the data of the Tallinn Public Services Database map application
The solution for equipping the Tallinn Public Services Database with data originating from the FIS of the payment environment
Management of the Tallinn Public Services Database development project
BNS news subscription for users of the Tallinn wide area network
Development of Population Register bases and income independent support modules
Antivirus software purchase (.doc)
Mapping of Tallinn claims processing and drafting of rules of procedure (.doc)
Purchase of laptops (.doc)
Purchase of computers (.doc)
Social study of the at-home living conditions of disabled Tallinn residents (.doc)
Renting and installation of voting booths (.doc)
Study of the possibility of centralisation of the IT field in Tallinn (.doc)
BNS news subscription for users of the Tallinn wide area network (.doc)
Purchase of email antivirus licenses (.doc)
Development of Population Register bases and income independent support modules (.doc)
Purchase of servers (.doc)
Leasing of a minibus for use by the Tallinn City Office (.doc)
Analysis of information systems and work processes using Tallinn spatial data for finding an optimal GIS solution (.doc)
Supplementation of the central database (.doc)
Analysis and mapping of Tallinn Education Department information systems and databases (.doc)
Development of the Tallinn healthcare and welfare institutions’ information system and public web outputs (.doc)
Purchase of scanners (.doc)
Analysis of information systems and work processes using Tallinn spatial data for finding an optimal GIS solution (.doc)
Ordering of guarantee service for the central database Alteration of Tallinn 2006-2021 development plan (.doc)
BNS news subscription for users of the Tallinn wide area network

Studies

Studies ordered by the Tallinn City Office can be found in the Tallinn Study Information System.

Procedural Restrictions

Information about activities and decisions for which procedural restrictions are not applied is published here (clauses 11 (3) 4), 5) and 7) of the Anti-Corruption Act). Procedural restrictions will not be applied and a notice must be published:

  • if the replacement of an official is not possible as a person meeting the requirements for the replacement could not be found;
  • in regard to actions or decisions with which the institution performing a public task ensures the organisation of its work, with the exception of service-related decisions;
  • in a city institution if, taking into account the specificities of the local government unit, the application of the procedural restrictions would be unreasonable from the point of view of public interest.
Currently, there are no such notices.
Judicial service providers for the city

Legal counselling

The Tallinn City Office organised the procurement (reference number 244841) of a judicial service provider for Tallinn administrative agencies and agencies managed by the administrative agencies in the years 2022-2023.

The procurement was organised for legal counselling of the city of Tallinn in matters of administrative, civil and criminal law and criminal procedures. Legal counselling in the terms of the organised procurement is primarily the drafting of large-scale legal documents, legal opinions, analyses, forms and the completion of other tasks as well as everything that falls outside the scope of section 11 subsection 1 clause 11 of the Public Procurement Act.
 

As a result of the procurement, ten framework agreements have been signed with the following law offices:

  1. Law Office LEXTAL OÜ
  2. Law Office PricewaterhouseCoopers Legal OÜ
  3. Law Office SORAINEN AS
  4. Law Office TGS Baltic AS
  5. Law Office TRINITI OÜ
  6. Law Office WALLESS OÜ
  7. Ellex Raidla Law Office OÜ
  8. lEADELL Pilv Law Office AS
  9. Law Office Eversheds Sutherland Ots&Co OÜ
  10. Law Office Pohla & Hallmägi OÜ
Under the framework agreement, services can only be ordered through the City Office.

If legal counselling is needed, please contact the City Judicial Service.
Contact persons:
Kristina Brandt-Kure, tel +372 640 4145, [email protected]
Aljona Kallaste, tel +372 640 4497, [email protected]

Judicial service providers in court representation 2021-2022

The Tallinn City Office held a competition in the years 2021-2022 to find individuals for the judicial service as laid out in the Public Procurements Act section 11, subsection 1, clause 11 for the following people:

  • The City of Tallinn (administrative agencies and agencies managed by them)
  • Tallinn City Transport AS (registry code 10312960)
  • Tallinn Kultuurikatel Foundation (registry code 90009424)
  • Õpilasmalev Foundation (registry code 90006271)
  • Tallinn Dental Clinic Foundation (registry code 90008465)
  • Tallinn Song Festival Grounds Foundation (registry code 90008436)
  • Tallinn Business Incubators Foundation (registry code 90009231)

The Tallinn City Secretary confirmed the list of judicial service providers as determined by the competition on 22 December 2020 with directive no. T-5-1/20/14.

The conditions of participating in the competition for determining a judicial service provider were as follows:

  1. the provider is a law office
  2. the provider’s competency must allow for offering judicial services
  3. in the form of a legal assistance agreement or a legal assistance agreement with a foundation or company
  4. the provider is able to apply Tallinn City Council’s 18.09.2014 regulation no. 24 “The Procedure for Representation of the City of Tallinn in court and Usage of Judicial Services
  5. the provider must provide judicial services in the years 2021-2022 for the hourly rate as noted in the offer and must take into account that contracting parties may agree on, and submit through an offer form, an hourly rate that is lower than originally stipulated
  6. the provider must not presently be involved in liquidation proceedings nor have been declared bankrupt
  7. the provider must have paid all local and national taxes
  8. in case they are in need of legal assistance, the provider must sign with the City of Tallinn (administrative agency and agency managed by them)

* - Judicial service that is related to potentially representing a client in Estonia or a foreign country or international court, arbitration or at an administrative agency by a solicitor, and legal counselling related to it or services related to the act of notarisation of a notarial document, or judicial service rendered by a caretaker or guardian, or other judicial service that rendered by an individual appointed by the court, or judicial service that is related to the execution of public authority.

More information

Procedure for representation and use of judicial services in the Tallinn City Court
List of judicial service providers in Tallinn in the years 2019-2020
List of judicial service providers in Tallinn in the years 2017-2018
Legal counselling contract form for Tallinn City Administrative Agencies and their managed institutions (valid from 01.01.2021)

Legal counselling contract form for Tallinn City foundations and companies
Legislation

Statute of the Tallinn City Office
Statute of the City Judicial Service
Statute of the City Internal Audit Service
Statute of the Service & Administration Department
Statute of the General Unit
Statute of the Tallinn City Archive

Last modified 21.02.2024